Circulation Assistant

The Technical Services Librarian position requires and American Library Association-accredited Master in Library and Information Science degree, at least one year of experience working in a library, and demonstrated supervisory experience.


The Technical Services Librarian is hired by the library director, usually with the aid of an interview panel.


No list can be comprehensive, but the following are some of the tasks or knowledge the Technical Services Librarian regularly performs or uses:

  • Anticipate reading trends and plan to accommodate opportunities and challenges
  • Apply professional best practices as most effective to current community needs
  • Be aware of case law and other events that inform professional best practice
  • Be aware of cultural trends
  • Be aware of trends in adult education
  • Be aware of trends in PK-12 education
  • Be the person-in-charge when the Library Director is absent
  • Be thoroughly aware of trends in library item circulation
  • Communicate with vendors and service providers
  • Continue professional education
  • Contribute to library social media
  • Create original catalog records for physical and electronic items
  • Enforce library policies
  • Function as security guard
  • Handle minor patron complaints
  • Have current knowledge of trends in cataloging
  • Have current knowledge of trends in physical and electronic materials acquisitions
  • Have current knowledge of trends in the specialization of collection development
  • Have detailed knowledge of cataloging best practices
  • Have detailed knowledge of library item processing, including historic and current trends and their impact on the library’s specific community
  • Have detailed knowledge of MARC records
  • Have detailed knowledge of the cataloging function of an integrated library system
  • Have working knowledge of copyright law, including cases impacting copyright and fair use
  • Have working knowledge of educational developmental stages for infants through adults
  • Have working knowledge of educational needs of infants through adults
  • Have working knowledge of psychological developmental stages for infants through adults
  • Have working knowledge of psychological needs of infants through adults
  • Have working knowledge of unique challenges when working with e-content publishers and vendors
  • Having working knowledge of privacy concerns, including events and legislation that impact best practices
  • Interpret invoices
  • Keep current with literary and publishing trends
  • Keep detailed records of purchases
  • Keep detailed statistics on any aspect of the library
  • Know about and how to use resources to find physical and electronic library items for infants through adults
  • Know classic titles for infants through adults
  • Know current best sellers, series, and topics of interest for infants through adults
  • Know current special-interest titles for infants through adults
  • Know how to catalog e-materials
  • Know how to use all major e-devices (e-readers, tablets, smart phones, operating systems, etc.)
  • Know of library materials vendors and their reputation and practices
  • Know of library supply vendors and their reputation and practices
  • Know of office supply vendors and their reputation and practices
  • Know to-be-released best sellers, series, and topics of interest for infants through adults
  • Know to-be-released special-interest titles for infants through adults
  • Maintain communication with the Office Manager and the County regarding payment of invoices
  • Maintain communication with vendors
  • Maintain current knowledge of e-material best practice in regard to acquisitions
  • Maintain current knowledge of e-material best practice in regard to cataloging
  • Maintain current knowledge of e-material technology
  • Make judgements about purchasing based on trends and professional experience
  • Manage collection development, under the supervision of the Library Director
  • Modify existing catalog records for physical and electronic items
  • Prepare and interpret statistical reports
  • Prepare regular budget reports for the Library Director
  • Process book donations
  • Provide computer help desk support
  • Provide reader’s advisory to infants through adults
  • Read packing slips and ensure appropriate merchandise was received
  • Reconcile cash drawer
  • Register patrons
  • Staff circulation desk
  • Supervise non-degreed Cataloger
  • Supervise technical services volunteers
  • Teach computer skills classes
  • Train Office Manager and non-degreed Cataloger
  • Train technical services volunteers
  • Troubleshoot computer networking problems
  • Troubleshoot computer problems
  • Troubleshoot internet connection problems
  • Troubleshoot printer problems
  • Troubleshoot server connection problems
  • Understand concepts of e-material licensing and fair use
  • Understand how purchase orders and other payment forms work for a non-profit organization
  • Understand how various cataloging techniques impact how easy it is for users to find and access the library items they want
  • Understand how various processing techniques impact the usability, appeal, and longevity of library items
  • Understand the interlibrary loan process
  • Understand the library’s debt collection process
  • Understand the library’s philosophy regarding programming
  • Use an integrated library system
  • Use professional and trade title-review sources
  • Use the Dewey Decimal classification system
  • Write newspaper articles

Office Manager

Library Staff

The Office Manager position is an entry-level, part-time position requiring a Bachelor’s degree or experience that provides the same level of education.


The Office Manager is hired by the Library Director, usually with the aid of an interview panel.


No list can be comprehensive, but the following are some of the tasks or knowledge the Office Manager regularly performs or uses:

  • Answer basic questions or refer caller to other staff
  • Answer phones
  • Be aware of privacy concerns
  • Be aware of the library’s interlibrary loan process
  • Be aware of unique challenges when working with e-content publishers and vendors
  • Communicate with vendors and service providers
  • Enforce library policies
  • File forms
  • Have a working knowledge of the  Dewey Decimal classification system
  • Maintain communication with the Technical Services Librarian and the County regarding payment of invoices
  • Maintain employee contact list
  • Participate in records management, under the supervision of the Library Director
  • Process invoices
  • Read packing slips and ensure appropriate merchandise was received
  • Scan forms
  • Schedule meeting room
  • Troubleshoot computer networking problems
  • Troubleshoot computer problems
  • Troubleshoot internet connection problems
  • Troubleshoot printer problems
  • Troubleshoot server connection problems
  • Understand how purchase orders and other payment forms work for a non-profit organization
  • Understand the library’s debt collection process
  • Understand the library’s philosophy regarding programming
  • Use an integrated library system

The Cataloger position is an entry-level, part-time position requiring a Bachelor’s degree or experience that provides the same level of education.


The Cataloger is hired by the Library Director, usually with the aid of an interview panel.


No list can be comprehensive, but the following are some of the tasks or knowledge the Cataloger regularly performs or uses:

  • Answer basic questions or refer caller to other staff
  • Answer phones
  • Be aware of cataloging best practices
  • Be aware of copyright law, including cases impacting copyright and fair use
  • Be aware of current privacy concerns
  • Be aware of trends in cataloging
  • Be aware of unique challenges when working with e-content publishers and vendors
  • Catalog e-materials
  • Enforce library policies
  • Have detailed knowledge of library item processing
  • Have detailed knowledge of MARC records
  • Have detailed knowledge of the cataloging function of an integrated library system
  • Modify existing catalog records for physical and electronic items
  • Place holds on library items
  • Renew items on patrons’ accounts
  • Understand concepts of e-material licensing and fair use
  • Understand how various cataloging techniques impact how easy it is for users to find and access the library items they want
  • Understand how various processing techniques impact the usability, appeal, and longevity of library items
  • Understand the interlibrary loan process
  • Understand the library’s debt collection process
  • Understand the library’s philosophy regarding programming
  • Use an integrated library system
  • Use the Dewey Decimal classification system

Circulation, Programming, and Outreach Librarian

The Circulation, Programming, and Outreach Librarian position is an entry-level position requiring an American Library Association-accredited Master in Library and Information Science degree and some experience working in a library.


The CPO Librarian is hired by the Library Director, usually with the aid of an interview panel.


No list can be comprehensive, but the following are some of the tasks or knowledge the CPO Librarian regularly performs or uses*:


*Age groups are listed because different skills are needed with each group. Unlike other library positions that have more general knowledge, the CPO Librarian specializes in how to work with each age group.


  • Advertise library services and programs
  • Apply professional best practices as most effective to current community needs
  • Be aware of case law and other events that inform professional best practice
  • Be aware of trends in adult education
  • Be aware of trends in PK-12 education
  • Be the person-in-charge when more senior staff are absent
  • Continue professional education
  • Contribute to library social media
  • Develop signs, fliers, brochures, etc.
  • Enforce library policies
  • Function as unarmed security guard
  • Function as youth councilor
  • Handle minor patron complaints
  • Have basic knowledge of MARC records
  • Have working knowledge of copyright law, including cases impacting copyright and fair use
  • Have working knowledge of educational developmental stages for infants through adults
  • Having working knowledge of privacy concerns and events and legislation that impact best practices
  • Have working knowledge of psychological developmental stages for infants through adults
  • Know about and how to use resources to find titles for adults
  • Know about and how to use resources to find titles for ages 0 – 2
  • Know about and how to use resources to find titles for ages 13 – 17
  • Know about and how to use resources to find titles for ages 3 – 5
  • Know about and how to use resources to find titles for ages 6 – 12
  • Know about and how to use resources to find titles for emerging adults
  • Know about and how to use resources to find titles for seniors
  • Know classic titles for adults
  • Know classic titles for ages 0 – 2
  • Know classic titles for ages 13 – 17
  • Know classic titles for ages 3 – 5
  • Know classic titles for ages 6 – 12
  • Know classic titles for emerging adults
  • Know classic titles for seniors
  • Know current best sellers, series, and topics of interest to adults
  • Know current best sellers, series, and topics of interest to ages 0 – 2
  • Know current best sellers, series, and topics of interest to ages 3 – 5
  • Know current best sellers, series, and topics of interest to ages 6 – 12
  • Know current best sellers, series, and topics of interest to ages 13 – 17
  • Know current best sellers, series, and topics of interest to emerging adults
  • Know current best sellers, series, and topics of interest to seniors
  • Know how to use all major e-devices (e-readers, tablets, smart phones, operating systems, etc.)
  • Know special-interest titles for adults
  • Know special-interest titles for ages 0 – 2
  • Know special-interest titles for ages 13 – 17
  • Know special-interest titles for ages 3 – 5
  • Know special-interest titles for ages 6 – 12
  • Know special-interest titles for emerging adults
  • Know special-interest titles for seniors
  • Maintain awareness of community needs
  • Manage circulation services
  • Manage interlibrary loan services
  • Market library services and programs
  • Merchandize library items through displays
  • Participate in collection development
  • Participate in planning the summer reading program
  • Plan and conduct reading-related programs for ages 6 – 12
  • Plan and conduct story times for ages 0 - 2
  • Plan and conduct story times for ages 3 – 5
  • Plan and promote events
  • Plan events developmentally and educationally appropriate for adults
  • Plan events developmentally and educationally appropriate for ages 0 – 2
  • Plan events developmentally and educationally appropriate for ages 3 – 5
  • Plan events developmentally and educationally appropriate for ages 6 – 12
  • Plan events developmentally and educationally appropriate for ages 13 – 17
  • Plan events developmentally and educationally appropriate for emerging adults
  • Plan events developmentally and educationally appropriate for mixed ages, such as families
  • Plan events developmentally and educationally appropriate for senior adults
  • Process book donations
  • Process debt collection
  • Provide computer help desk support
  • Provide reader’s advisory to adults
  • Provide reader’s advisory to ages 0 – 2
  • Provide reader’s advisory to ages 13 – 17
  • Provide reader’s advisory to ages 3 – 5
  • Provide reader’s advisory to ages 6 – 12
  • Provide reader’s advisory to emerging adults
  • Provide reader’s advisory to seniors
  • Reconcile cash drawer
  • Register patrons
  • Supervise part-time staff
  • Supervise volunteers
  • Teach computer skills classes
  • Train Circulation Assistants
  • Train circulation volunteers
  • Troubleshoot computer networking problems
  • Troubleshoot computer problems
  • Troubleshoot internet connection problems
  • Troubleshoot printer problems
  • Troubleshoot server connection problems
  • Use an integrated library system
  • Use professional and trade title-review sources
  • Use the Dewey Decimal classification system
  • Write lesson plans
  • Write newspaper articles

The Circulation Assistant position is an entry-level, part-time position requiring some post high-school education.


The Circulation Assistant is hired by the Library Director, usually with the aid of an interview panel.


No list can be comprehensive, but the following are some of the tasks or knowledge the Circulation Assistant regularly performs or uses:

  • Answer basic questions or refer caller to other staff
  • Answer phones
  • Assist library users with filling out interlibrary loan forms
  • Assist library users with filling out order request forms
  • Assist library users with finding library items
  • Assist library users with the online catalog
  • Be aware of copyright law
  • Check out and check in library items
  • Develop signs, fliers, brochures, etc.
  • Enforce library policies
  • Function as security guard
  • Function as youth councilor
  • Handle minor patron complaints
  • Know about and how to use resources to find titles for infants through adults
  • Know how to use all major e-devices (e-readers, tablets, smart phones, operating systems, etc.)
  • Merchandize library items through displays
  • Open and close the library (Turn on computers, lock doors, etc.)
  • Process book donations
  • Promote library services and programs
  • Provide computer help desk support
  • Pull holds from shelves and call patrons to pick them up
  • Put items in order on the shelves
  • Put items on hold for patrons
  • Reconcile cash drawer
  • Register patrons
  • Renew library items
  • Shelve library items
  • Troubleshoot computer networking problems
  • Troubleshoot computer problems
  • Troubleshoot internet connection problems
  • Troubleshoot printer problems
  • Troubleshoot server connection problems
  • Use an integrated library system
  • Use the Dewey Decimal classification system

The Library Director position requires an American Library Association-accredited Master in Library and Information Science degree and five years of experience as a professional librarian. The Library Director needs to have a working knowledge of every task performed in a library and every sub-field of public library work.


The Library Director is hired by and reports to the Library Board of Trustees.


No list can be comprehensive, but the following are some of the tasks or knowledge the Library Director regularly performs or uses:

  • Administer donations
  • Advocate for library
  • Apply for federal aid
  • Apply for state aid
  • Apply professional best practices in manner most effective to current community needs
  • Assess current state of the library and anticipate future needs
  • Assess success of library events and determine whether to continue with a specific program or service
  • Be aware of legislation that may impact library services and plan how to meet opportunities and challenges
  • Be aware of local, state, and federal regulations as they apply to library services
  • Be familiar with educational developmental stages for infants through adults
  • Be familiar with psychological developmental stages for infants through adults
  • Be professionally involved in state or national library organizations
  • Be responsible for records management, following local, state, and federal regulations
  • Comply with Library of Virginia requirements
  • Comply with local, state, and federal requirements
  • Continue professional education
  • Coordinate advertisement of library services
  • Coordinate public relations
  • Coordinate publicity of library services
  • Create and maintain website
  • Create practices that support policies
  • Enforce policy
  • Find resolutions to patron complaints
  • Function as head of security
  • Function as youth councilor
  • Have basic understanding of cataloging
  • Have working knowledge of copyright law, including cases impacting copyright and fair use
  • Have working knowledge of event planning and promotion
  • Having working knowledge of privacy concerns and events and legislation that impact best practice
  • Hire staff
  • Identify facility maintenance needs
  • Interpret statistical and other reports to the Library Board and other stake-holders
  • Know and comply with regulations regarding disposition of federal aid
  • Know and comply with regulations regarding disposition of state aid
  • Know how to use all major e-devices (e-readers, tablets, smart phones, operating systems, etc.)
  • Know how to use and evaluate integrated library systems
  • Know how to write lesson plans for library events
  • Maintain awareness of case law and other events that inform professional best practice
  • Maintain awareness of community needs
  • Maintain awareness of state and national trends in public libraries
  • Maintain awareness of trends in adult education
  • Maintain awareness of trends in PK-12 education
  • Maintain communication with donors
  • Maintain communication with the county administration
  • Maintain communication with the Friends of the Library and other library-support groups
  • Make collection development judgments
  • Make judgements during incidents occurring in the library
  • Manage collection development
  • Manage debt collections and find resolutions to conflicts
  • Manage inventory process
  • Manage purchasing
  • Manage staff
  • Market library and services
  • Meet local and state paperwork deadlines
  • Offer computer help desk support
  • Onboard volunteers
  • Participate in developing the 5-Year Strategic Plan
  • Participate in policy development
  • Participate in Reader’s Advisory
  • Plan for the library’s future needs
  • Prepare and administer the library budget
  • Prepare annual needs list for the Friends of the Library
  • Read and understand vendor contracts
  • Recommend policy changes
  • Recruit staff
  • Recruit volunteers
  • Represent the library to the Board of Supervisors
  • Schedule staff
  • Serve as a non-voting member of the Friends of the Library
  • Solicit donations
  • Solicit input from the community and other stakeholders
  • Speak to community groups
  • Submit work orders
  • Supervise bill/invoice submission for payment
  • Supervise compensatory time earned, used, and form submission
  • Supervise creation and submission of monthly and quarterly reports
  • Supervise payroll submission
  • Supervise sick/annual leave use and form submission
  • Train staff
  • Train volunteers
  • Use reference and research skills
  • Use working knowledge of computer networking and troubleshooting
  • Use working knowledge of computer server management and troubleshooting
  • Use working knowledge of domain management and troubleshooting
  • Write newspaper articles and press releases

Library Director

Cataloger

Technical Services Librarian